01-07-2020 Town Board Organizational Meeting Minutes

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NEW HAVEN TOWN BOARD YEAR END / ORGANIZATIONAL MEETING

HELD JANUARY 7, 2020

CALL TO ORDER

Supervisor Timothy Teifke called the organizational meeting for January 7, 2020 to order at 5:40pm at the New Haven Town Hall. Roll call: Councilman Dan Barney, Councilwoman Patricia Prosser, Councilman William Rombough, Councilman Fred Wilbur, and Supervisor Timothy Teifke present.

 

OLD BUSINESS

Fund Balance Policy: Motion by William Rombough, second by Patricia Prosser, to adopt the attached General Policy regarding Reserve Funds for the purpose of establishing a Fund Balance Policy for each Reserve Fund. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried. ( Click to view document )

Unexpended Balances Resolution: Tabled

Resolution Establishing Highway Capital Reserve: Tabled

Resolution Creating Contingency & Tax Stabilization Reserve Fund: Motion by Dan Barney, second by William Rombough to accept the attached resolution establishing a Capital Reserve Fund for General Fund Contingency & Tax Stabilization Reserve Fund and funding it with $50,000. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried. ( Click to view document )

Resolution Establishing Employee Benefit Accrued Liability Reserve Fund: Tabled

 

AUDIT OF TOWN BILLS

General bills: vouchers # 345-365, totaling $ 10,218.23, were duly audited.

Highway bills: vouchers #190-198, totaling $9,252.74, were duly audited.

Street Lighting: voucher# 356, totaling $379.97, was duly audited.

Water District # 8: voucher # 28, totaling $110.00, was duly audited.

Motion by Patricia Prosser, second by Fred Wilbur, to accept the bills as presented and to authorize their payment. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried.

Budget Amendments: Motion by William Rombough, second by Patricia Prosser, to accept the attached budget amendment A5-2019. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried. Motion by Patricia Prosser, second by Dan Barney, to accept the attached budget amendment DA4-2019. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried. Motion by Dan Barney, second by Fred Wilbur, to accept the attached budget amendment SW8.2-2019. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried. ( Click to view document )

Motion by Patricia Prosser, second by Fred Wilbur, to accept the attached budget amendment HL1-2019 Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried.( Click to view document )

 

ORGANIZATIONAL BUSINESS

Meeting Date, Time & Location: Motion by Dan Barney, second by Patricia Prosser, that Town board meetings to be held the 3rd Tuesday of each month at 6:00 PM at the town hall. Planning board meetings to be held the 3rd Wednesday of each month at 6:00 at the town hall. Comprehensive planning committee meetings to be held on the 1st Wednesday of each month at 7:00PM at the town hall. CAC meetings to be held as needed. All meetings of town boards and committees to be held at the town hall unless otherwise directed by the town board. The meeting schedule is attached. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried. ( Click to view document )

Official Depository: The Official Depository is Pathfinder Bank. Investments are at Pathfinder Bank. Authorized signers: town supervisor and deputy town supervisor, countersigned by town clerk or deputy town clerk.

Official Publications: The official paper for the town will be the Pall-Times.

Official IT Service Provider: The official IT service provider is Computer Outlet North.

Official Electrical Service Provider: The official electrical service provider is Rombough Electric.

Mileage: Mileage will be paid at the federal rate.

Appointments: Motion by Patricia Prosser, second by Dan Barney, to make the appointments listed on the enclosed attachment except for the CAC and to fill the vacant Planning Board position. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried. ( Click to view document )

Salaries: Motion by Patricia Prosser, second by Timothy Teifke, to approve the attached salary schedule. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried. ( Click to view document )

Pay Schedule: Motion by Patricia Prosser, second by William Rombough, to approve the attached pay schedule for 2020. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried. ( Click to view document )

Town Holidays: The list of town holidays and vacation time is attached. ( Click to view document )

Attorney Rate: will be $200.00 across the board.

Schooling Requests: Town officials to approach Board with estimates of costs before authorization to attend educational schools.

Small Tools: Motion by Dan Barney, second by Patricia Prosser, to allow the highway superintendent to spend up to $500 per instance on small tools without prior approval by the board. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried.

Posting of Roads: Highway Superintendent to post roads at his discretion.

Due Date for Bills: Bills are due to the Town Clerk by the 2nd Tuesday of each month.

Due Date for Agenda: Agenda Items are due by the Thursday before the meeting.

Town Policies: Motion by William Rombough, second by Timothy Teifke, to accept naming Dan Barney and Patricia Prosser as Compliance Officers for the Anti-Discrimination/Harassment Policy and having reviewed the: Code of Ethics, Payments Allowed in Advance of Audit Policy, Procurement Policy, Equal Employment Opportunity Policy, Anti-Discrimination/Harassment Policy, Computer Use Policy, Investment policy, Violence in the Workplace policy and Use of Building policy, they be accepted as previously written and approved. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried.

Undertaking: Motion by Patricia Prosser, second by Dan Barney, to approve the Official Undertaking. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried.

Senior Citizens Contract: Motion by Patricia Prosser, second by Dan Barney, to accept the attached agreement with the New Haven Senior Citizens and authorize the supervisor to sign it. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried. ( Click to view document )

American Legion Contract: Motion by Dan Barney, second by Patricia Prosser, to accept the attached agreement with the American Legion and authorize the supervisor to sign it. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried. ( Click to view document )

Donald McFee Contract: No action taken this meeting. Tabled until the regular board meeting scheduled January 21, 2020 at 6:00pm.

Financial Consultant Contract: Motion by Dan Barney, second by Patricia Prosser, to accept the attached agreement for financial consulting services with Peggy Mousaw. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried. ( Click to view document )

 

ADJOURNMENT

Meeting Adjourned: at 6:30 P.M by motion of William Rombough, second by Patricia Prosser. Dan Barney, Aye; Patricia Prosser, Aye; William Rombough, Aye; Fred Wilbur, Aye; Timothy Teifke, Aye; Carried.

 

Next regular meeting January 21, 2020 – 6:00PM.

Planning Board meeting January 15, 2020 – 6:00PM

Next regular Comprehensive Plan meeting February 5, 2020 - 7:00PM

 

Respectfully submitted,

Jennifer C. Woolson

New Haven Town Clerk